USE CASES
Where your team
gets support.
Five questions from your working day in procurement. Discover the groundwork Guard handles and the results that help your team move forward.
Find your use caseFROM TASK TO RESULT
01 / PRIORITISATION
Where is attention needed first?
Many suppliers, limited time. Guard connects your assessment criteria with criticality, substitutability and internal insight.
Your result: a reasoned work priority with information gaps clearly visible.What Guard handles +
- Assess available information against your risk perspective.
- Add criticality, substitutability and known dependencies.
- Review priorities and information gaps together; define specific tasks.
Your contribution: You provide known business links, review assumptions and decide which tasks your team takes on.
EXAMPLE · THE TASK IN PRACTICE
Monitor1Investigate firstRoutinesAssessBusiness relevance ↑Risk level →
Precision partsDelivery unconfirmed × high dependency
02 / INITIAL RISK CHECK
What should we know before deciding?
A new candidate, with no delivery history of your own. EntryGuard checks the available information against your configured risk perspective.
Your result: an initial risk check with sources, open points and targeted questions.What Guard handles +
- EntryGuard prepares the initial risk check against the risk perspective you have already configured in Guard.
- The relevant Guardians research, assess information and prepare targeted follow-up questions.
- EntryGuard brings together the assessment and open questions. You use the check in your supplier decision; any later onboarding is a separate process.
Your contribution: You identify the candidate, approve any necessary enquiries and make the supplier decision alongside further technical and commercial checks.
EXAMPLE · THE TASK IN PRACTICE
ENTRYGUARDA risk check before your decision
✓Quality certificate found
✓Your risk criteria applied
?Scope still to be confirmed
Decide with more context.
03 / SUPPLIER PERFORMANCE
What is behind declining performance?
Delivery dates, quantities or quality are slipping. Guard analyses the trend and supports root-cause discussions with the supplier and your departments.
Your result: a basis for the supplier discussion and an improvement plan you can track.What Guard handles +
- Check the delivery, quantity or quality data provided for agreed deviations.
- Investigate causes with the supplier and your team.
- Define actions, deadlines and intended outcomes, then track progress.
Your contribution: You provide suitable performance data, add operational context and implement the agreed actions.
EXAMPLE · THE TASK IN PRACTICE
Electronics: delivery reliability is declining.
Deviation→Investigate cause→Check impact
04 / SUPPLY DISRUPTIONS
Does this report affect our supply?
An event is known, but its effect on deliveries is not. Guard checks the link to your supply network and helps clarify delivery capability and possible responses.
Your result: an assessed case with prepared options and next steps.What Guard handles +
- Check the signal, site connection and business relevance.
- Ask targeted questions about actual exposure and delivery capability.
- Assess options with experts, decide on the approach and follow up on results.
Your contribution: You confirm critical requirements, decide on actions and costs, and report implementation progress.
EXAMPLE · THE TASK IN PRACTICE
TRANSPORT ROUTE MATCHEDRoad closure after severe weather.
Impact on deliveries still unknown.
Detect
→Prioritise
→Investigate
An agreed next step.
05 / EVIDENCE & INFORMATION
Which evidence is actually missing?
Certificates, questionnaires and responses are scattered. Guard connects public findings with supplier information and your departments’ knowledge.
Your result: an organised evidence record with deadlines, gaps and assigned review tasks.What Guard handles +
- Derive the required evidence from your criteria.
- Find certificates, gather external information with SupplierConnect and internal expertise with TeamConnect.
- Match documents, highlight outstanding reviews and incorporate confirmed results into the assessment.
Your contribution: Together, we define requirements. You appoint expert reviewers and confirm the suitability of the evidence.
EXAMPLE · THE TASK IN PRACTICE CERTIFICATEStill valid.
Request a renewal.Packaging · expires in 21 days
Request a renewal.Packaging · expires in 21 days
✓ Matched◉ Renewal is due↗ Request an update
GET TO KNOW GUARD
Which task is taking up most of your team’s time?
In an initial call, we discuss your starting point. A follow-up demo shows how Guard can support your working day.
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